Administrative Assistant

Full Time | Chicago, IL


We are looking to hire a “Rock-Star” Administrative Assistant/Office Coordinator for our Chicago main office. The ideal candidate will oversee and manage the general day-to-day administrative operations for the Chicago Office and will support the improvement of department and companywide efficiencies. Most essential to this role, provide back-up support to the CEO’s Executive Assistant, HR Administrator and provide ad-hoc support to our managers and co-workers, assisting in daily office needs, and managing our company’s general administrative activities.

Essential Functions

  • Oversee Front Office and Reception area
  • Provide back-up support to the CEO’s Executive Assistant and special projects support to the HR Administrator
  • Serve as the voice and face of the company by screening and answering phone calls and greeting internal and external clients and partners
  • Oversee day-to-day office operations and administrative tasks: Calendar management, Mail processing, Composing letters and correspondence, Expense reports, Notary duties, Manage Office equipment and Vendor relations
  • Stock, organize and maintain office and pantry supplies
  • Main contact for building services; Coordinate office moves and oversee floor plan and seating charts
  • Assist with conference room set-up and clean up including monitoring conference room schedule and provide meeting support.
  • Plan and execute multiple appreciation events throughout the year (i.e., office luncheons, birthdays, holidays, etc.)
  • May participate in business group project teams or taskforces
  • Perform additional ad-hock support for office team members


  • Must have experience interacting with C-Level Executives
  • Must be Professional and a Team Player
  • Detail-Oriented
  • Proactive and “Think Outside of the Box”
  • Proficient Written and Verbal Communication Skills
  • Exceptional Organizational and Time Management Skills
  • Ability to take on and complete projects with little direction or handholding
  • Ability to work in a fast-paced environment
  • Efficient at multi-tasking
  • Work Independently
  • Adaptability

Supervisory Responsibility

  • None

Physical Demands

  • This is essentially a passive role, with filing requirements that would entail the ability to lift files, open file cabinets, bend, stand, and stoop. May be required to lift 15-pound boxes with office supplies and files.


  • None


  • Some College preferred or equivalent work experience
  • 5+ Years of office and administrative experience
  • This role works very closely with the C-Suite Executive Assistant and the HR Business Administrator
  • Must be able to interface with senior level executives (C-Suite)
  • Notary Public
  • Mid to High Level: Microsoft Office Programs; Adobe Acrobat + Visio for seating and org charts
  • Operations of standard Copier/Fax/Scanning equipment

Expected Hours

  • Full-time position with regular office hours Monday through Friday, typically 8:30 to 5:00 with flexibility on start and end times allowed. The employee must be available during the core hours and will work a 9- hour day, with one- hour breaks/lunch.

Work Authorization

  • Must be eligible to work in the United States

AAP/EEO Statement

  • AHP Servicing is an Equal Opportunity Employer.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

AHP Servicing LLC participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.